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Residency Match Timeline and Process

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Match Timeline

Match Timeline

     May June Review SFMatch site for general information about the early match process (Ophthalmology). Early match registration is available through the SFMatch site at

     MayJuly Urology match information available, registration begins through AUA @ Investigate on & line sources for specialty and program information, requirements and deadlines
Begin requesting residency application information and brochures directly from hospitals through FREIDA at https://freida.ama
May – Aug Begin submitting application for USMLE Step 2 CS & CK. Recommend having Step 2 CS completed by end of JanStep 2 CK by the end of Feb. Register early! Put final touches on CV and personal statement June ERAS 2011 manuals available for download. Visit the ERAS website at
JuneJuly Gather CAS materials (LoRs, transcript, personal statement, application, CV) July Early July ERAS tokens distributed via email. Please see for more information. Start entering data into ERAS
JulyAug Begin residency program applications.

Note: Each program has specific deadlines for applications. Students are responsible for finding out these deadlines.
July – Sept Track LoRs through ERAS Applicant Document Tracking System (ADTS)


  • July 14 th Session from 5:00 to 6:00pm (following PPS) for all early match students to discuss timeline/application process. Baldwin Auditorium

     August 4th Session from 5:00 to 6:00 pm on an overview of the application process. Hughes Auditorium
August 15th NRMP registration and applicant use guide for the NRMP available at

               Note: students going through early match who need to secure a PGY1 position will need to register with the NRMP

  • August 17th & 18th Second opportunity to have senior portrait taken.

Sept 1st ERAS post office opened for transmitting applications. Programs can begin to download your applications. M4 Timeline 2011

CAS target date for Ophtho. Note: This is not a deadline. It is the target date to have your application submitted for central distribution.
Sept 8th Workshop on interviewing for early match students. Session from 5:00 to 6:00 pm. (After PPS) All students are invited to attend. Note: this workshop will be repeated on Oct.6th. Hughes Auditorium
Sept 15 th Target date for ERAS applicants to have entered all MyERAS information.
Sept – Oct Early match students mock interviews
OctJan Schedule mock interviews (through departments) regular match students (optional)

October Student review draft of MSPE (online) and review transcript

October Submit professional photo to Diane Hill to be scanned in to ERAS (photo is optional)
Oct 1 st LoRs due to Diane Hill to be loaded into ERAS. You will assign these letters as you apply.
Oct 6th Interviewing for residency workshop (repeat of Sept. 16th session) held after PPS IV.
Session from 5:00 to 6:00 pm Hughes Auditorium
Oct 15th Transcripts will be loaded into ERAS. (if needed earlier than Oct. 15th contact Diane Hill)
Oct – Jan Fill out petition for graduation form available on the graduation webpage
Oct – Feb Interview at residency programs
Nov 1 st MSPE release date for ERAS and CAS
Nov 30th 11:59 PM Deadline to register for NRMP. May register after this date but will pay $50late penalty fee.

Dec Military match results released

Dec – Jan Early match students go over RoL with advisor

  • Jan 4th Deadline for submitting rank order lists for AUA (urology).
  • Jan 6th Deadline for submitting rank order lists for Ophthalmology
  • Jan 12th Session on rank order lists and matching strategies. Session from 5:00 to 6:00 pm after PPSIV.

Hughes Auditorium

  • Jan 13th Match results for Ophtho faxed to AWOME and emailed to applicants.
  • Jan 15th Begin to enter rank order lists for NRMP. You will need AAMC ID and password to access the site.
  • Jan 24th Match results for Urology faxed to AWOME and email applicants. February Complete USMLE Step 2 CS

February Schedule individual loan review meeting with Cynthia Gonzalez

  • Feb 23rd NRMP Rank Order lists must be certified by 9:00 PM EST. NRMP staff will be available to answer questions during the final hours.

March Required Loan Exit Session and Optional Mortgage Information Session (Dates TBD)
March 14th Unmatched information posted on the web at 11:00 AM CST. Individual counseling will
be available for all unmatched students.
March 17th Match Day!
April Send thank you notes to your advisor and letter writers letting them know where you
matched and how much you appreciate their support.
May 18th Graduates Sign-out. Details to follow.
May 19th Graduation


Letters of Rec

Follow up with Attendings
– They are very busy.. Thus get info to them early!
– Don’t be annoying!
PLEASE write thank you notes !
Once you match à let your respective Attendings know where and thank them again!
Personal Statement
Ironically, the hardest part of the application!
Edit, Review, Edit, Review!!
If not sure of specialty, may need multiple personal statements.
Have many, many people review it à non medical opinions are GREAT
This is the only “personalized” part of your application so really try to make it personal

FirstRequest Token through ECFMG
June/July 2007- request token through Oasis link- you will need your USMLE/ECFMG ID number
Cost $75
– Token will be emailed to you prior to the July 1st opening of ERAS
To be sent by YOU
– Wallet size CURRENT photo
– Letters of recommendation
To be sent by SGU
– Official Transcript

Documents take a few days to be scanned into your file

Research Programs

Please research ALL programs you are applying to!
Tools to use à
FREIDA online (link from ERAS homepage)
Do NOT hesitate to contact programs à request info
Different deadlines, different requirements, etc.

ERAS applications 9/1
Try to submit your application on this day !!

Be smart about scheduling interviews

– Time of year
– Absence schedule of particular hospital- TBHC allows 3 days off per 4 week rotation.

Interview Season- Oct through Feb.
– Most November through end of January
– No interviews between Xmas and New Years

Interview Questions

  •  Why are you applying to this program?
  • Why did you go to St. George’s?
  •   What will you bring to our program- strengths and weaknesses?
  •   Tell us something that is not listed in your application.
  • Talk about your path toward this specialty
  •  Tell us about an interesting case you have seen.
  •   Talk about your clinical experience at SGU- in Grenada and Vinny’s
  •   How do you learn best/ what is your learning style.. What is your education philosophy?
  •   What are you looking for in a residency program?
  •   Your biggest challenge in Medical school
  •   Group interview- what separates you from the others in this group?
  •   How do you plan to pass … board exam?
  •   Expect to be asked about your Personal Statement and Common Application Form- do not list anything you are not comfortable discussing!
  • Traveling

CARRY ON!! You do not want to be stuck without your interview suit!
– Try to make it to the resident dinner the night before.

  •   Correspondence after interview

– Send Thank you notes!
– Consider second look
Letters expressing interest to top 3-5 programs send out late Jan to early Feb


  • National Residency Matching Program- they conduct the actual match
  •   Register by December 1st regardless if doing an early match (SanFranciso Match or AUA)
  • Cost- $100

– Additional fees if couples matching.

Rank List

  • Rank list certification deadline …

February 21, 2007 (your date will be different)

  • Most programs meet in early February to certify lists!
  • Please try to have your lists certified at least one week before deadline!
  • Remember à no CS means no rank list!

Programs: Neurosurgery, Ophthalmology, Plastic Surgery

  • Rank list for these matches are due by early January with match results at the end of January.

Match Week

  •  Monday

– Noon- email sent stating Match vs. Unmatched

  • Tuesday

– Scramble begins -have everything ready

  • Wednesday

– Scramble continues

  • Thursday

– If you matched on Monday

  •   Noon- find out where you matched!!!!
  •  Be prepared to scramble !

– Find an attending to act as your Dean/Mentor

  • Have all your documents in case!

CAF, USMLE scores, Photo, PS, Dean’s Letter and Transcript (sgu will send them to you in Feb), LOR’s (GME file)

  • You will need a team!
  • You will need all phones, faxes, etc. available!

GME Office at TBHC
– Programs now using ERAS to scramble- no longer need to fax applications

Scramble Resources

Other Resources

  1. SGU Website- Office of Career Guidance site, clinical news site, Angel.
  2. Iserson’s Getting into a Residency: A Guide for Medical Students, Sixth Edition First Aid for the Match


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